Smartsheet Certification Practice Exam

Which of the following is the best way to keep track of new attachments added to a sheet?

1. Create a conditional formatting rule to highlight rows with new attachments

2. Audit Activity Log daily

3. Create an alert to notify you when an attachment is added or changed

4. Instruct collaborators to @mention you in the comments after an attachment has been uploaded

The correct answer is: Create an alert to notify you when an attachment is added or changed

Creating an alert to notify you when an attachment is added or changed is an effective way to keep track of new attachments because it provides real-time notifications directly to you without requiring any additional actions. Alerts can be set up to trigger under specific conditions, such as when an attachment is added to the sheet, ensuring that you are immediately informed of any changes. This approach allows for efficient monitoring and management of attachments without the need for manual checks. In contrast, the other options may not provide the same level of proactive awareness. Conditional formatting, while useful for visual cues, does not specifically notify you of new attachments and may require more manual effort to review the sheet. An Audit Activity Log can offer insights into changes but is less practical for day-to-day tracking as it involves reviewing logs instead of receiving direct notifications. Relying on collaborators to @mention you after uploading an attachment places the responsibility on others and may lead to missed notifications if someone forgets to mention you. Overall, setting up an alert streamlines the process of monitoring new attachments and ensures that you are always informed without any additional burden.